Band 2 Admin

PURPOSE OF THE JOB

To coordinate and manage various administrative activities for an organization.

JOB RESPONSIBILITY

Procurement of Furniture and Appliances:

• Oversees that records are kept for every courier whether received or dispatched.
• General Hygiene – cleanliness of all parts of premises.
• Maintains the fixed assets register and inventory system and ensure all organizational assets are well maintained, repaired insured and secure.
• Ensure safe custody of all records pertaining to assets like car papers, electric bills, any other assets of the organization.
• Checks the entry and makes the entry as and when required for inflow and outflow of the petty cash.

Vendor Management:

• Maintains good relationship with all vendors like stationary vendor, water vendor, electricity, plumber etc. to ensure they are available on time.
• Keeps and maintains contract of all vendors and assists to renews it on time,
• Checks that the vendor charges are as per the market only.

Renovation & Expansion:

• Assists in attracting bids from various labour service providers and selecting the most suitable vendor.
• Make room for new hires in advance as per requirements.

Travel Desk:

• Arranges for flights or hotel reservations for the employees on office tour as per the Travel desk Policy.
• Makes contract with Travel Planner to book the tickets and make hotels reservations in cost effective manner.

Facility Management:

• Assists in making arrangements for any events for catering, booking activities.
• Makes the contract with the best available vendor for printing of ID cards, business cards, lanyards etc.
• Daily checks that the food quality is proper and answers any complaints for catering.
• Make arrangements for meetings and conferences.

Support Staff Management:

• Liaise with Housekeeping Service provider for cost – effective contract and monitor the attendance.
• Make the contract agreement and see that the clauses of the agreement are adhered and renew the contract on time.
• General Hygiene – cleanliness of all parts of premises are done properly.
• Oversee that all the peons are well dressed and available at every floor.
• Trains the peons for soft skills and make them presentable

Stationary Management:

• Monitors that the stationary procurement and consumption are proper and for office use only.
• Checks that requisition, bills and records are maintained properly

SOFT SKILLS REQUIRED

Good interpersonal skills, presentable and good written communication skills.