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Band 2 Admin

Assistant Manager – Admin

Department : Admin
Qualification : PG / Degree in any discipline from a reputed academic institute


To coordinate and manage various administrative activities for an organization.


Procurement of Furniture and Appliances:

  • Oversees that records are kept for every courier whether received or dispatched.
  • General Hygiene – cleanliness of all parts of premises.
  • Maintains the fixed assets register and inventory system and ensure all organizational assets are well maintained, repaired insured and secure.
  • Ensure safe custody of all records pertaining to assets like car papers, electric bills, any other assets of the organization.
  • Checks the entry and makes the entry as and when required for inflow and outflow of the petty cash.

Vendor Management:

  • Maintains good relationship with all vendors like stationary vendor, water vendor, electricity, plumber etc. to ensure they are available on time.
  • Keeps and maintains contract of all vendors and assists to renews it on time,
  • Checks that the vendor charges are as per the market only.

Renovation & Expansion:

  • Assists in attracting bids from various labour service providers and selecting the most suitable vendor.
  • Make room for new hires in advance as per requirements.

Travel Desk:

  • Arranges for flights or hotel reservations for the employees on office tour as per the Travel desk Policy.
  • Makes contract with Travel Planner to book the tickets and make hotels reservations in cost effective manner.

Facility Management:

  • Assists in making arrangements for any events for catering, booking activities.
  • Makes the contract with the best available vendor for printing of ID cards, business cards, lanyards etc.
  • Daily checks that the food quality is proper and answers any complaints for catering.
  • Make arrangements for meetings and conferences.

Support Staff Management:

  • Liaise with Housekeeping Service provider for cost – effective contract and monitor the attendance.
  • Make the contract agreement and see that the clauses of the agreement are adhered and renew the contract on time.
  • General Hygiene – cleanliness of all parts of premises are done properly.
  • Oversee that all the peons are well dressed and available at every floor.
  • Trains the peons for soft skills and make them presentable

Stationary Management:

  • Monitors that the stationary procurement and consumption are proper and for office use only.
  • Checks that requisition, bills and records are maintained properly


Good interpersonal skills, presentable and good written communication skills.

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