Registration & Return
ESI Registration Procedure: Documents Required
- A registration certificate or license obtained under Shops and Establishment Act or Factories Act.
- Certificate of registration (Memorandum & Articles of Association in case of Pvt Ltd. Or partnership deed for LLP’s)
- Certificate of registration for all entities and commencement of production for factories.
- List of employees with their monthly compensations.
- List of directors, partners and shareholders of company.
- PAN card of business and address proof of firm or establishment.
- Bank statements of organization.
ESI Registration Procedure: Steps Involved
- Once the documents are ready, the firm can apply for registration by submitting the Employer’s Registration Form. [Form1]
- PDF format of form is available on the website. Fill in the form and submit it to ESIC on the official website.
- Once verified, a 17-digit unique identity will be provided to the firm. After receiving it, the ESI filings can be done.
- Employees registered under the scheme get an ESI card after submitting a form with photographs and details of family members.
- Although registration is permanent and the number is valid for lifetime of the firm, any new changes, such as employee additions, need to be intimated to ESI.
ESI Returns: Documents Required
- Attendance register
- Register for Form 6
- Register of wages
- Register of any accidents on premises
- Inspection book
- Monthly challans and return submitted for ESI
Filing of ESI returns
ESI filings are done half-yearly. However, before starting the procedure for filing the ESI returns, an organization (corporate entity) with 10 employees and more, irrespective of the salary mark, need to register under the ESI scheme.
Procedure for filing returns: Documents required
- A registration certificate or license obtained under Shops and Establishment Act or Factories Act.
- MOM and Articles of Association, or a partnership deed or Trust deed, based upon the type of entity.
- Certificate of registration, commencement of production (for factories)
- A list of employees, with their monthly compensation
- A list of directors, partners and shareholders of the company.
- PAN card of the business and Address proof of the establishment/firm.
- Bank statements of the organization, with an evidence of commencement of operation.
- Once the documents are ready, the company can apply for registration, by submitting a form: Employer’s Registration Form (Form – 1).
- PDF format of form is available on the website. Fill in the form and submit it to ESIC on the official website for registration.
- Once verified, a 17-digit unique identity will be provided to the firm. After receiving it, the ESI filings can be done.
- Employees registered under the scheme get an ESI card after submitting a form with photographs and details of family members.
- Although registration is permanent and the number is valid for lifetime of the firm, any new changes, such as employee additions, need to be intimated to ESI.
- Also, the following documents must be maintained regularly, for filing ESI returns.
- Register for Form – 6
- The Register of wages
- Register of any accidents on the premises
- Inspection book
- Monthly challans and returns submitted for ESI
- ESI registrations have been made online and can be submitted through http://www.esic.nic.in/
