How to conduct performance review discussion with your team?



In recent years, the employee performance evaluation has gotten a lot of flak. Both managers and employees have been frustrated by traditional personnel appraisal systems. Furthermore, the majority of employees believe that performance reviews are ineffective in motivating them to perform better.

Make preparations ahead of time

Staying on track requires arranging thoughts to deliver precise and succinct performance feedback. This necessitates an understanding of the employee’s job, needs, and actual performance compared to the preset expectations. Prepare an itinerary ahead of time, replete with open-ended questions to engage your employee in conversation.

It’s a Discussion

You aren’t the only one in the room, so don’t be the only one who speaks. While the conversation is about the employee’s performance, they should also have a say. Keep in mind that this is a two-way conversation.

This isn’t a time for criticism, so don’t go into detail about every blunder an employee has made, and don’t take over the talk. Instead, use it as an opportunity to highlight a team member’s merits and flaws in light of his or her accomplishments during the review period.

Don’t Be Afraid to Face Your Fears

Positive reinforcement is an excellent habit to follow; however, not every employee will receive a perfect performance report. Only 35% of high-performing employees believe their bosses are honest with them about their performance.

Some bosses would rather avoid conflict than explain how an employee might improve his or her performance. Remember that they are required to give feedback and that’s how they’re supposed to help the employee.

Deliver a Takeaway

Sadly, 98 per cent of employees consider their performance assessments to be a waste of time. Allow your employees to take something away from the meeting. Because no one is perfect, there is always something fresh to learn or practise to improve.

Was it worth it if you or your employees got nothing out of the performance evaluation? Professionals waste far too much time in meetings that aren’t necessary. Building the performance review on important takeaways will save you and your team a lot of time.

Orientation should be changed

In your present performance review procedure, you’ve already recognised a case for change. Perhaps it’s just a matter of how you set up the meeting in the first place. Adjust the review as needed based on your employees’ personalities and learning styles. To adapt the performance appraisal for different personnel, try these approaches:

  • Goal-oriented learning: Employees who enjoy learning for the sake of gaining knowledge and who pursue challenges despite setbacks are those who are learning goal-oriented.
  • Goal-oriented performance: These employees desire to do their best to demonstrate their competency in a position.
  • Performance-avoidance goal-oriented: These personnel don’t want to make a fool of themselves and maybe sensitive to direct criticism.

Keep your eyes on the prize

One of the biggest reasons for failing performance appraisal systems is simply that it is a necessary process. Because you have multiple people to manage in your department, there’s no excuse to let the review’s meaning fall through the gaps. So remove the phrases “good job” and “this needs improvement,” and instead focus on how far the person has progressed and where their development can lead them in the firm.



Finally, always be kind and open to discussions, feedback, and new opinions. For a better performance review, it’s also necessary to ensure that your employees are getting a better workspace to perform well.

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